Reference Number: 
CTAS-926

After goods or services have been received, the final action required (in counties that utilize receiving reports) by the receiving department is to confirm the receipt of the goods or services. The receiving department matches the items actually received, the packing list provided by the supplier of the shipment, and the receiving copy of the purchase order. The goods and/or services received is recorded on a receiving report, with any discrepancies and partial shipments noted. This information is forwarded to purchasing, central finance, or any other departments needing to know that the material has been received.1To save time and paperwork, some organizations use the packing slip from the shipment as a material receipt form. 2

Sample receiving report.

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1Harold E. Fearon, et al., The Purchasing Handbook, Fifth Edition, (New York, NY, McGraw-Hill 1992),  95.

2ibid, Fifth Edition, 95.